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The Ultimate Wedding Decor Checklist for Toronto Couples

Updated: Mar 25

If you're getting ready for your upcoming wedding and wondering which items you need to have on hand, this post is for you. In this blog, we're sharing our ultimate wedding decor checklist to help you get and stay organized for the big day.

Wedding Decor Checklist

This list not only provides a comprehensive overview of common items you might need for your wedding decor, but also dives into a couple of "nice to haves" that you might not have thought of.

Our first list of items is for the wedding ceremony. Your wedding ceremony is one of the first places where guests will get a taste for your wedding theme, so make it memorable!

Wedding Backdrop Rental Toronto Arch wirh Wedding Sofa
Wedding Backdrop Rental Toronto

Ceremony Decor:

  • Altar or archway

  • Aisle runner

  • Aisle markers (e.g., flowers, lanterns)

  • Ceremony backdrop

  • Pew or chair decorations

  • Unity candle or sand ceremony set

  • Welcome sign or board

Your wedding reception is one of the centrepieces of the entire event. As such, this area of a wedding usually gets the most attention. Here we wanted to highlight decor items such as place cards, that can add to the aesthetics, but also has a functional component to ensure a smooth transition for your guests.

Reception Decor:

  • Table linens (tablecloths, runners, napkins)

  • Chair covers or sashes

  • Centerpieces (e.g., floral arrangements, candles, lanterns)

  • Table numbers or names

  • Place cards or escort cards

  • Seating chart or display

  • Head table or sweetheart table decor

  • Buffet or dessert table decor

  • Cake table decor (cake stand, cake topper)

  • Hanging decorations (chandeliers, hanging florals)

  • Dance floor decor (monogram decal, lights)

No wedding is complete without lighting and some good ambiance. This area should not be skipped, especially for events that takes place after sunset.

Ambiance and Lighting:

  • String lights or fairy lights

  • Candles (pillar, votive, tea lights)

  • Lanterns (hanging or tabletop)

  • LED candles or flameless candles

  • Uplighting or spotlights

  • Chandeliers or pendant lights

  • Lighted signs or marquee letters

  • Gobo projector with custom design

If there's one way to add luxury elements to your wedding without spending a fortune, it's through florals. I know, fresh flowers can add up, but with faux floral rentals looking so real these days you can go wild with florals on your decor.

Floral Decor:

  • Bridal bouquet

  • Bridesmaid bouquets

  • Boutonnieres

  • Corsages

  • Ceremony floral arrangements

  • Reception table centerpieces

  • Floral garlands or swags

  • Flower petals for aisle or tables

  • Floral hoop or wreath

  • Floral archway or backdrop

Table decor plays a crucial role in enhancing the ambiance and overall aesthetic of a wedding reception. From florals and plates to the table linen, they all work together to create a look that ties into your wedding theme.

Table Decor:

  • Charger plates

  • Flatware (cutlery)

  • Glassware (wine glasses, water glasses)

  • Dinner plates

  • Salad plates

  • Dessert plates

  • Cake cutting set

  • Salt and pepper shakers

  • Napkin rings

  • Menu cards or stands

Bridal party decor adds to the overall cohesive theme of you wedding, but also acts as a way to honor and celebrate the individuals who play a special role in the wedding day.

Bridal Party Decor:

  • Bridal party robes or matching outfits

  • Personalized hangers for bridal party attire

  • Bridal party bouquets (bridesmaids, maid of honor)

  • Groomsmen boutonnieres or pocket squares

  • Flower girl basket and petals

  • Ring bearer pillow or alternative ring holder

  • Bridesmaid proposal gifts or cards

  • Groomsmen proposal gifts or cards

  • Bridal party accessories (sashes, corsages, boutonnieres)

  • Bridal party signage or banners (e.g., "Bride Tribe," "Groom Squad")

  • Bridal party getting ready space decor (banners, balloons, mirrors)

  • Bridal party thank you gifts or favors

  • Bridal party chairs or seating markers at the reception

  • Bridal party photo frames or photo display

  • Personalized bridal party gifts (engraved jewelry, custom items)

The lounge and bar area at your event is pretty straight forward, so you might be thinking, "what decor does it need?". Well, the lounge or bar area also serves as a space for guests to relax, socialize, and enjoy themselves throughout the wedding reception. A well-designed decor sets the tone for the space, creating an inviting atmosphere that encourages guests to mingle with each other.

Lounge or Bar Area Decor:

  • Lounge furniture (sofas, armchairs, ottomans)

  • Coffee tables or side tables

  • Area rugs or carpets

  • Throw pillows and blankets for cozy seating

  • Decorative lighting (floor lamps, string lights)

  • Cocktail tables and bar stools

  • Bar cart or portable bar setup

  • Signage for bar menu or signature cocktails

  • Decorative drink dispensers or decanters

  • Bar accessories (cocktail shakers, bottle openers)

  • Ice buckets or coolers for chilling beverages

  • Bar napkins and coasters

  • Floral arrangements or greenery for decor accents

  • Lounge area signage or directional signs

  • Personalized or thematic decor elements to match your wedding theme or colors

The photobooth or entertainment area of your event helps to keep your guests engaged and ensures they have a great time, during which is sometimes a long day. A nicely decorated area helps to enhance that overall guest experience.

Photobooth and Entertainment Area Decor:

  • Photobooth backdrop (sequin backdrop, floral wall, customized backdrop with wedding hashtag)

  • Photobooth props (funny hats, glasses, masks, signs, boas, mustaches, lips)

  • Frames or frames-on-sticks for guests to hold up in photos

  • Themed props and costumes (vintage, retro, Hollywood, tropical, rustic)

  • Chalkboard or letter board with customizable messages or prompts

  • Personalized signage with photobooth instructions or wedding hashtag

  • Seating area for guests waiting to use the photobooth (benches, stools, ottomans)

  • Table or shelf to display props and accessories

  • LED or neon signs with fun phrases (e.g., "Strike a Pose," "Say Cheese," "Capture the Moment")

  • Additional entertainment props or activities (giant Jenga, cornhole, oversized board games)

  • Themed decor elements to match your wedding theme or colors (banners, garlands, balloons)

  • Guest book station near the photobooth with pens, stickers, and adhesive for guests to create a scrapbook-style keepsake

  • Hanging decor elements (streamers, pom-poms, paper lanterns) to add visual interest to the area

  • Interactive elements (props on sticks, masks, speech bubbles) to encourage guests to interact and have fun with the photobooth experience

  • Personalized backdrops or frames for guests to take home as souvenirs

Miscellaneous Decor:

  • Wedding signage (directional signs, restroom signs)

  • Guest book or alternative guest book

  • Card box or card holder

  • Photo booth backdrop and props

  • Memory table or memorial display

  • Favors or favor display

  • Ceremony program or fan

  • Sparklers or confetti for send-off

  • Lounge furniture or seating areas

  • Personalized decor items (monogrammed items, custom signs)

Conclusion: Wedding Decor Checklist

By investing in well-designed decor elements and creative touches, you can enhance the ambiance, entertainment, and overall enjoyment of your wedding day. If you need help selecting the best decor items, please connect with our team.

You can also check out our extensive collection of affordable wedding decor rentals for Toronto and the GTA.


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